PART-TIME POSITION, ADMINISTRATIVE AIDE- ADMINISTRATION
Performs routine word processing and basic clerical duties, some of which are confidential in nature in support of the administrative, public relations and central supply office operations of the library. Greets people who come to the Administration Office and answers the telephone.
Distinguishing features of the Class:
This classification engages in repetitive clerical work. Detailed instructions are given by the AO Office Manager, Administrative Clerk or Clerk for new routine assignments and work is reviewed in process or upon completion for accuracy. The work follows established practices and patterns, and close supervision is provided when assignments are given.
Characteristic Duties and Responsibilities:
Acts as receptionist such as greeting and assisting people.
Answers phones and takes messages or refers callers to the proper person or office.
Processes meeting room bookings.
Sorts and files personnel information, correspondence, memoranda, reports and other materials, some of which may be of a confidential nature, alphabetically, numerically or by other predetermined classification.
Sorts and prepares publicity materials for distribution.
Sorts and distributes mail and unit supplies.
Operates PC, photocopy or other basic office machines.
Keeps reception area, meeting rooms and some equipment clean and in orderly condition.
Performs basic, routine computer, typing and filing tasks.
Performs various other clerical tasks as assigned.
Knowledge, Skills and Abilities:
Ability to alphabetically and numerically (decimal) file accurately; ability to type a minimum of 20 words per minute; the ability to perform basic clerical work; basic computer skills; ability to understand and follow simple oral and written directions; ability to write legibly and speak clearly; tact and courtesy; ability to work in a team environment; uses good judgment. Ability to lift and carry items weighing up to 35 pounds. Excellent customer service skills are required.
Education, Training and Experience:
Requires a high school education or equivalent with the ability to follow oral and written instructions, complete forms and understand and communicate non-complex instructions
Supervisor: Administrative Services Office Manager- Administrative Office
Other: Part-time position 20 hours per week $7.85 per hour. Ability to lift up to 35lbs; Schedule will include daytime, evening and weekend hours and may include six day workweek and split shifts. Schedule is M – F 3pm – 6 pm. Primary responsibilities will be at the reception desk. Must possess basic computer, filing and typing skills. Strong Customer Service skills required. Flexibility and good attitude needed. Filing, basic computer and typing test required (call 440-244-1192 ext 221 for an appointment)
Closing Date for Applications: 5:00 p.m. Friday, March 1, 2013
APPLY TO: Administrative Office, Lorain Public Library System, 351 Sixth Street, Lorain, OH 44052
EEO/AA/EQUAL ACCESS AGENCY
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